Exhibit & Sponsorship Options
The WVAC 2018 Congress is an excellent opportunity to interact with a diverse group of veterinarians, scientists, nurses, technologists and other physicians and health-care professionals interested in veterinary medicine from all over the world. Join us and position your company to be recognized as a leader by these specialists. Connect with thousands of attendees in your target market and take advantage of the opportunity to network.
Please see below for background information on the event, exhibit pricing, and other sponsorship options.
Background
- About WVA
- Program at a Glance
- Congress Tracks & Topics
- Detailed Scientific Programme
- Quick loans online at rapidloansfast.com
- Local Congress Host
- About Barcelona
Past Event Information
Attendance numbers at past WVAC Congresses
| Year | Venue | Attendance | Year | Venue | Attendance |
| 2018 | Barcelona, Spain | 1,000 exp. | 2008 | Vancouver, Canada | 2,000 |
| 2017 | Incheon, Korea | 3,500 | 2005 | Minneapolis, USA | 9,000 |
| 2015 | Istanbul, Turkey | 600 | 2002 | Tunis, Tunisia | 1,500 |
| 2013 | Prague, Czech Republic | 1,500 | 1999 | Lyon, France | 6,000 |
| 2011 | Cape Town, South Africa | 2,500 | 1995 | Yokohama, Japan | 11,000 |
Past Events - Regional Statistics & Top 10 Countries
| 2011 Congress Cape Town, South Africa |
2013 Congress Prague, Czech Republic |
2015 Congress Istanbul, Turkey |
2017 Congress Seoul, South Korea |
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2008 Congress Attendee Demographics
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Veterinarians
- Small Animal: 26%
- Teaching / Research: 10%
- Student: 5%
- Food Animal: 3%
- Large Animal: 3%
- Equine: 1%
- Exotic: 1%
- Other: 18%
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Veterinary Technicians
- Private Practice: 4%
- Teaching / Research: 1%
- Government: 10%
- Industry: 6%
- Other: 11%
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Interested in Exhibiting?
The exhibition is a vital part of the WVAC 2018 Congress. Every effort will be made to ensure that all exhibitors receive prime exposure and direct marketing opportunities with key players and decision makers in the field.
Efforts include but are not limited to:
- Welcome Reception on the evening of the first day in the Exhibit Hall
- Morning and afternoon Coffee Breaks in the Exhibit Hall on all Congress days
- Delegate Lounge, Charging Station, and Poster Viewing in the Exhibit Hall on all Congress days
Exhibit Options
| Inline | Corner or Island | Non-profit space | |
| Early Rate, per booth * | EUR 4,000 | EUR 5,000 | EUR 1,500 |
| Regular Rate, per booth ** | EUR 5,000 | EUR 6,000 | EUR 2,000 |
| Description | 9 m2, one side open to an aisle |
Corner: 9 m2, two sides open to an aisle |
6 m2, maximum 1 space per organization |
* Early Rate: until December 15, 2017
** Regular Rate: after December 15, 2017
Included with each Exhibit Booth purchase:
- One "shell scheme" exhibit space (9 or 6 m2)
- One table, two chairs, wastebasket (carpet, electricity, lighting included)
- Panel with organization name
- Two (2) complimentary exhibitor badges incl. Congress materials, Exhibit Hall access only
- Max four (4) additional exhibitor badges per booth at EUR 300 per badge
- Listing with logo, web link and 50-word write-up on website, onsite program and mobile app
Level sponsors have first choice in selecting booth location, followed by exhibitors on a “first-paid, first-served” basis. No exhibitor may sub-let or share with another exhibitor.
Non-profit space
Exhibitors who are defined as not-for-profit organizations are eligible to receive a reduced exhibit price of EUR 1,500 (EUR 2,000 after December 15, 2017) for a maximum of one (1) 6-m2 exhibit space. Assignment of space will be confined to a specific area on the floorplan. Not-for-profit exhibitors do not have the option to choose space in other locations on the exhibit floor at this reduced rate. Additional booths will be charged at the regular booth rate.
Exhibit Hours
- Sunday, May 6, 2018: 11:30 - 16:30 & 18:30 - 20:30 (Welcome Reception)
- Monday, May 7, 2018: 10:30 – 16:30
- Tuesday, May 8, 2018: 10:30 – 14:30
(Subject to change)
Interested in more visibility? Keep reading below.
Ready to order? Click to contact us.
Interested in More Visibility?
The Congress offers several opportunities for your organization to support a Plenary or Concurrent Session in the Scientific Program.
Support includes acknowledgement on the Congress website, in the onsite program, and on any Congress schedule when relevant. It also includes your logo on screen and verbal acknowledgement by the moderator at the beginning and end of the session.
| Concurrent Session | EUR 7,500 each |
| There will be up to 6 concurrent sessions per time slot, up to 6 times a day. Date/Time or Topic of choice to be discussed with Congress Secretariat. |
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| Plenary Session | EUR 10,000 each |
| No other session is scheduled at the time of a Plenary session. Date/Time or Topic of choice to be discussed with Congress Secretariat. |
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| Scientific Stream, full day | EUR 20,000 each |
| You can choose to sponsor a whole day of sessions. Date or Stream of choice to be discussed with Congress Secretariat. |
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Sponsor will be responsible for providing the advertisement in high-resolution, print-ready format as per specifications to be communicated by the Congress Secretariat.
Onsite Program Advertising
| Full-Page Ad | EUR 3,000 each |
| Inside Front Cover (Exclusive) | EUR 5,000 |
| Inside Back Cover (Exclusive) | EUR 5,000 |
| Pocket Program Back Cover (Exclusive) | EUR 5,000 |
| Outside Back Cover (Exclusive) | EUR 7,000 |
Digital Advertising
| Banner Ad on Congress Website, per month | EUR 1,000 each |
| Banner Ad in pre-Congress E-Blast, per e-blast1 | EUR 2,000 each |
| Banner Ad in Initial Registration Email (Exclusive) 2 | EUR 3,000 |
| Banner Ad in Final Confirmation Email (Exclusive) 2 | EUR 4,000 |
1 The Congress Secretariat will send emails to more than 4,000 interested parties on a regular basis prior to the event to update on newest developments about the Congress. Your custom banner will be displayed in the body of the e-blast.
2 Each delegate will receive an initial confirmation email at time of registration. All confirmed delegates will then receive a final confirmation email a few days before the Congress. Your custom banner will be displayed in the body of the email.
Onsite Advertising
| Convention Centre - Exterior/Entrance | |
| Hanging Mesh Banner Outside (Exclusive) | EUR 3,000 |
| Flagpoles (3) outside in front of entrance doors (Exclusive) | EUR 4,000 |
| Vinyl ads on exterior windows near entrance doors (Exclusive) | EUR 4,000 |
| Vinyl ads on rotating entrance doors (2 Available) | EUR 7,000 each |
| Hanging Banner in Atrium (Exclusive) | EUR 10,000 |
| Convention Centre - Interior | |
| Overhead Banner at Entrance to Concurrent Session Rooms area (Exclusive) | SOLD |
| Banner on Back Wall of Concurrent Session Rooms area (Exclusive) | EUR 3,000 |
| Overhead Banners in Plenary Room area (3 Available) | EUR 4,000 each |
| Congress Directional Signage (Exclusive) | EUR 10,000 |
| Convention Centre - Exhibit Hall | |
| Carpet Footprints, per aisle | EUR 1,000 each |
| Overhead Banner outside Exhibit Hall area (Exclusive) | EUR 5,000 |
Choose from a variety of marketing items to increase your exposure and visibility.
| Meeting Space | EUR 3,000 per day |
| Limited meeting/office space is available at the Centre de Convencions Internacional de Barcelona (CCIB) for you to host reviews, hospitality suites, staff offices, press rooms, etc. The office/meeting space comes with basic AV package, including projector and screen. Contact the Congress Secretariat for availability. |
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| Message Board (Exclusive) | EUR 3,000 |
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The Message Board will be located at the registration desk and will be a central reference point for all Congress delegates to leave and retrieve messages.
As the exclusive sponsor of the Message Board, you will:
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| Poster Session (3 available) | EUR 3,000 each |
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Abstracts accepted for poster presentations will be displayed on poster boards in the Exhibit Hall every day. Presenters will be present during refreshment breaks on the day of their Poster Session to answer questions and discuss their research with delegates.
As the sponsor of one of the Poster Sessions, you will:
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| Delegate Bag Item | EUR 3,000 each |
A marketing item of your choice will be included in each delegate bag and after being used at the Congress, will be carried away to many different countries. Production and shipping costs are the responsibility of the Sponsor. The item could be:
As the sponsor of this Delegate Bag Item, you will:
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| Refreshment Breaks (6 available) | EUR 3,000 each |
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Networking opportunities are among the most important reasons the delegates attend the Congress. Each day, the Congress will provide snacks and refreshments during the morning and afternoon breaks, served in the Exhibit Hall for all attendees free of charge.
As the sponsor of one of the Refreshment Breaks, you will:
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| Staff & Volunteer Shirts (Exclusive) | EUR 4,000 |
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Over 50 staff and volunteers are necessary to ensure the Congress runs smoothly. All support staff and volunteers wear shirts for clear identification.
As the exclusive sponsor of the Staff & Volunteer Shirts, you will:
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| Hotel Room Key Cards (4 available) | EUR 5,000 each |
| Several hotels contracted by the Congress Secretariat offer the opportunity to custom brand their hotel key cards. This is a unique opportunity to put your branding in the hands of most delegates. Please note that the sponsorship price does not include the production of the key cards. This item is only available to official Level sponsors of the Congress. Please contact the Congress Secretariat for further information on this option. |
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| Luncheon (3 available) | CAD 6,000 each |
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Each day, the Congress will offer a luncheon, served in the Exhibit Hall for all attendees free of charge.
As the sponsor of one of the Luncheons, you will:
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| Delegate Lounge (Exclusive) | EUR 7,000 |
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A Delegate Lounge will be located in the Exhibit Hall to provide delegates with a comfortable seating area to conduct meetings, check emails or simply to study the Congress program.
As the exclusive sponsor of the Delegate Lounge, you will:
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| Speaker Ready Room (Exclusive) | EUR 7,500 |
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All speakers and oral abstract presenters are required to report to the Speaker Preview Room to submit their slides prior to their presentation. The Speaker Preview Room will be equipped with more than 10 computer stations.
As the exclusive sponsor of the Speaker Preview Room, you will:
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| Abstracts USB (Exclusive) | EUR 10,000 |
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Each registered delegate will receive a USB memory stick with the collection of all abstracts submitted and accepted for presentation at the Congress. It will be handed out when the delegates pick up their registration package.
As the exclusive sponsor of the USB Stick of Abstracts, you will:
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| Charging Lounge (Exclusive) | EUR 10,000 |
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The Charging Lounge will allow attendees to power up their mobile phones, tablets, laptops, and other electronic devices for free. This station will be in high demand and can be placed in the Exhibit Hall near your booth.
As the exclusive sponsor of the Charging Lounge, you will:
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| Welcome Reception (Exclusive) | EUR 15,000 |
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The Welcome Reception will take place on the evening of Sunday, May 6. It is the official opening of the Congress, providing delegates and exhibitors with the opportunity to mix and mingle while enjoying refreshments.
As the exclusive sponsor of the Welcome Reception, you will:
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| Presidential Dinner (Exclusive) | EUR 15,000 |
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The Presidential Dinner will take place on the evening of Tuesday, May 8 (TBC). This event will be by invitation only and a unique opportunity to mingle with top decision makers.
As the exclusive sponsor of the Presidential Dinner, you will:
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| Wireless Internet (Exclusive) | EUR 15,000 |
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Wireless internet will be available throughout the Centre de Convencions Internacional de Barcelona (CCIB) at no charge allowing delegates to use the Congress Onsite Mobile App to view the scientific program, access abstracts, or connect with other delegates and colleagues.
As the exclusive sponsor of the Wireless Internet, you will:
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| Lanyards (Exclusive) | EUR 20,000 |
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All delegates will receive a name badge and lanyard to be worn for identification during the Congress.
As the exclusive sponsor of the Lanyards/Badge Holders, you will:
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| Onsite Mobile App (Exclusive) | EUR 20,000 |
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The Onsite Mobile Application will be provided to delegates free of charge and will be available for most iOS, Android and Blackberry mobile devices. The mobile app will include the full scientific program, the exhibit floorplan including exhibitor biographies, and general Congress, venue and local information. Timely updates about any onsite program changes or important announcements will be sent through the app via notification alerts.
As the exclusive sponsor of the Onsite Mobile App, you will:
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| Delegate Bags (Exclusive) | EUR 30,000 |
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All registered delegates will receive a delegate bag with the Congress materials such as the Onsite Program, seminar information, etc.
As the exclusive sponsor of the Delegate Bags, you will:
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| Congress Dinner (Exclusive) | SOLD |
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The Congress Dinner will take place on the evening of Monday, May 7 at the Museu Nacional d'Art de Catalunya (MNAC). All delegates are invited to attend this event at a nominal charge, and are welcome to purchase additional tickets for guests.
As the exclusive sponsor of the Congress Dinner, you will:
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To reach a sponsorship level, you can:
- pick "a-la-carte" items from the options above (exhibit items as well as sponsorship/marketing items), or
- make a general contribution to the Congress, or
- choose a combination of these two options: if the total of your "a-la-carte" items doesn't reach the minimum amount for the sponsorship level of your choice, simply add a general contribution amount.
Upon reaching one of the amounts mentioned below, you will unlock the benefits associated with the respective sponsorship level, in addition to the specific benefits associated with each "a-la-carte" items you will have chosen. Our experienced Sponsorship and Exhibits Sales Manager will work closely with you to customize the best package to achieve your specific organization's goals.
| LION EUR 80,000 |
JAGUAR EUR 55,000 |
LEOPARD EUR 35,000 |
LYNX EUR 20,000 |
CAT EUR 10,000 |
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| Complimentary full Congress registration | 6 | 4 | 3 | 2 | 1 |
| Complimentary exhibit booths * | 3 | 2 | 1 | - | - |
| Priority Selection of symposium time slot | ✓ | - | - | - | - |
| Complimentary delegate bag insert (supplied by Sponsor) | ✓ | ✓ | ✓ | ✓ | - |
| Supporter recognition on WVA / WVAC websites, onsite program, onsite signage | ✓ | ✓ | ✓ | ✓ | ✓ |
* In addition to the booths you may choose to add to your shopping list to reach one of the Supporter Levels.
Example:
You choose 3 corner booths, a luncheon seminar, the outside back cover ad, a luncheon and the onsite mobile app. Your total reaches EUR 67,000. You wish to be a LION Sponsor. You can choose additional items and/or add a general contribution to the Congress of EUR 13,000 to bring your total to EUR 80,000 and unlock the following benefits:
- 6 complimentary full Congress registrations
- 3 additional complimentary exhibit booths (making a 6-booth island)
- Priority Selection of symposium time slot
- Complimentary delegate bag insert
- Supporter recognition on WVA & WVAC websites, onsite program, onsite signage
Association Support
Contact us to design a Congress Sponsorship package that includes year-round support of the World Veterinary Association (WVA), such as:
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Ask us!
Ready to order? Click to contact us.
Contact
Please contact our dedicated Sponsorship and Exhibit Sales Manager to discuss the various items and pricing options.
Ms. Cali (Carine) Vindeirinho
Senior Manager, Sponsorship & Exhibit Sales
Mobile: [+33] 6 9545 8085
Office: [+1] 604 681 2153
Fax: [+1] 604 681 1049
Congress Secretariat
International Conference Services Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC Canada V6E 2V2
Hotel Accommodation: Book Official!
The Congress Secretariat (International Conference Services Ltd.) is the official housing bureau for WVAC 2018 and will coordinate housing for the Congress. Discounted room rates have been negotiated for delegates and groups. All sponsors and exhibitors are asked to support the Congress by booking accommodations via the official Housing Bureau. Priority selection of hotel rooms will be offered to sponsors.
The Congress Secretariat retains the right to downgrade sponsorship levels if sponsors do not book through the official Housing Bureau. Full rates are available on the website.
